Whether you’re running a small business that employs four people or a company with more than a hundred staff, the key element to improving workplace productivity is employee engagement. A disconnected employee has higher absence rates, which can drag your company down. Involved employees are more likely to have better attendance and more productivity. Did you know that only 34% of the American workforce feels involved? This results in a $605 billion loss every year due to lost productivity.
Unfortunately, most CEOS, managers, and business owners are so focused on the bottom line and adhering to targets set in their business plan that they forget or ignore the most important aspect of their company’s success: the employees!
To ensure that your team is actively engaged and happy, incorporate measures in your business plan layout that foster productivity.
Here are four tips that will help boost your team’s productivity:
1. Improve The Workplace Environment
Did you know that an employee’s environment greatly influences his or her ability to focus? Are you productive in an uncomfortable or noisy environment? Unfortunately, most business owners aren’t focused on improving the physical workspace.
By introducing small changes, you can get positive results. For example:
- Place office plants throughout the workspace. This reduces depression, anger, fatigue, and anxiety.
- Color has an immense influence on behavior. Paint the office in a color that suits the type of work you need performed. Yellow promotes creativity while red provides physical stimulation.
- Let in as much natural light as possible. If natural light is inaccessible, install sufficient accent lighting.
- Maintain a temperature of 72 degrees and install air filters to improve indoor air quality.
- Invest in ergonomic furniture.
- Create different areas for activities. Have a space for lunch breaks and consider having a separate space for meditation.
2. Show Appreciation
As a leader, take an active interest in your employees. Show genuine concern about their lives. In addition, acknowledge their accomplishments and provide them with support. Emphasize the importance of their work.
It’s also important not to micromanage your employees. Employees need some autonomy and feeling of control in order to thrive in the workplace. Allow your employees to take chances and even make mistakes at times. While a little more costly in the short term, in the long-term such employees will gain more experience and expertise and really value working at your company.
Most importantly, treat everyone fairly and with respect. When employees feel like their management team or leaders appreciate them, they’re more likely to feel motivated and happy. And a happy employee is a productive one!
3. Avoid Holding Pointless Meetings
It’s a fact that nearly 15% of a company’s time is spent in meetings. That’s a huge waste of time and money, costing up to $37 billion per year! Unnecessary meetings cause huge distractions. Before planning any meeting, figure out if it’s necessary. Can the message be conveyed through an email or a conference call? If you must hold a meeting, only invite the necessary parties. It helps to share the agenda of your meeting in advance, as this gives people a chance to prepare. An agenda can also help you stay focused and limits unnecessary conversations.
Also, lunch meetings can be very costly. In addition to the cost of the food, they often take much, much longer than other meetings and don’t accomplish more than shorter meetings. If you want to show appreciation for employees with free food, then schedule something before work hours, or provide free food or snacks throughout the day in a self-service fashion.
4. Invest In The Right Tools
The tools used by your team will have a huge impact on business performance. The right software can translate into a streamlined workflow. We strongly recommend setting aside a budget in your business plan to invest in various productivity tools such as:
- Time Tracking Apps. This is a great way to improve business efficiency. It lets employees know what needs to get done and the time allotted to the task.
- Collaboration Tools. These are meant to simplify and promote teamwork. Working together efficiently in real-time is essential for improving team chemistry. You can invest in project management apps, access apps, file storage apps, etc.
- Communication apps. These are vital to exchanging work-related information. Emails work when the team is small. As your business grows, you’ll need an app that tracks individual messages in a thread. Certain messaging apps can track messages and organize conversations. These apps also offer a platform to share files, which can greatly streamline workflow.
Boosting your team’s productivity is one of the most important things you can do for your business. Your business plan should include a section that requires you to invest in specific tools and set up an environment that boosts productivity. In addition, holding fewer meetings and recognizing your team’s efforts will build a strong team and ultimately help your business grow.